In Kansas, a trade name, also known as “Doing Business As” (DBA), is officially referred to as a “trade name.” Registering a trade name or DBA allows a business to operate under a name different from its legal name. This can be beneficial for branding purposes or when expanding into new business areas.
For example, if you have an LLC called “Sunflower State Enterprises LLC” that you use for your general contracting business, but you want to start a separate home renovation service, you could register a trade name (DBA) like “Wichita Home Makeovers” without forming a new LLC.
Filing for a trade name (DBA) provides business owners with flexibility in branding without the need to create separate legal entities for each business venture.
Note that while a trade name (DBA) allows you to do business under a different name, it doesn’t provide the legal protections that come with forming an LLC or corporation.
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Do You Need a Kansas Trade Name (DBA) for Your Business Entity?
Before proceeding with the steps to get a trade name (DBA) in Kansas, determine if it’s necessary for your business type:
Sole Proprietors: If you’re a sole proprietor operating under a name other than your legal name, you need to register a trade name (DBA). For example, if John Smith wants to operate as “Topeka Auto Repair,” he needs to register this as a trade name (DBA).
LLCs and Corporations: If these entities want to do business under a name different from their registered name, they need a trade name (DBA). For instance, if “Sunflower State Enterprises LLC” wants to operate as “Wichita Home Makeovers,” they would need to register this trade name (DBA).
How to Get a Trade Name (DBA) in Kansas
Follow these steps to get a trade name (DBA) in Kansas:
- Search the Kansas Secretary of State’s database to ensure your desired name is available.
- Check if your trade name (DBA) is available as a domain name (optional).
- File your trade name (DBA) application.
- Pay the filing fee.
Step 1: Do a Trade Name (DBA) Search in Kansas
Your trade name (DBA) must be unique and comply with Kansas’s business name requirements. To check availability, use the Kansas Secretary of State’s business entity search tool:
https://www.kansas.gov/bess/flow/main?execution=e1s1
Ensure your chosen name isn’t already in use and meets state requirements.
Step 2: Check if your name is available as a web domain
While not legally required, it’s wise to check if your trade name (DBA) is available as a domain name for your future website. You can check domain availability at: godaddy.com/domains
Tips for choosing a domain:
- Aim for a .com domain if possible
- Avoid using hyphens between words
- Consider adding relevant keywords (e.g., “kansas,” “wichita”) if the exact match isn’t available
Step 3: Register your Kansas trade name (DBA)
To register your trade name (DBA) in Kansas, you need to file a Certificate of Doing Business Under Fictitious Name with the Secretary of State. You can do this online through the Kansas Business Center:
https://www.kansas.gov/businesscenter
You’ll need to provide the following information:
- Your desired trade name (DBA)
- Your business’s legal name and address
- A brief description of the nature of your business
- The names and addresses of the business owners
Step 4: Pay the filing fee
The filing fee for registering a trade name (DBA) in Kansas is $30. This fee can be paid online during the application process.
Kansas trade name (DBA) registrations are valid indefinitely and do not require renewal. However, if any information changes, you must file an amendment with the Secretary of State.
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After You Get a Trade Name (DBA) For Your Limited Liability Company or Other Entity
Once you’ve secured your trade name (DBA), consider these next steps:
Create a website: Establish an online presence for your business to reach more customers.
Set up a business bank account: Keep your personal and business finances separate. We recommend Mercury Bank for online banking, but traditional banks are also an option.
Obtain necessary licenses and permits: Ensure you have all required licenses and permits to operate legally in Kansas.
By following these steps, you’ll have successfully registered your trade name (DBA) in Kansas and be well on your way to operating your business under your chosen name.
